Duties
-Perform secretarial services to the Department and maintain a smooth internal administration of the department.
-Day-to-day secretarial work including typing, filing, telexes, faxes, telephones, etc.
- Ensures distribution of documents, letters, telexes, memos, and information etc. on timely basis.
- Handling all incoming and outgoing telephone calls for the Department Head.
- Handle all daily office matters relating to the department.
- Monthly attendance records – to collate and key in actual figures for all outlets.
- Organize departmental meeting and take meeting minutes.
- Maintain smooth and open communication with all section head and other departments.
- Carries out any other reasonable duties and responsibilities as assigned.Excellent command of written and spoken in English and Chinese language.
Requirements
-Proficient on the operation of the Personal Computer, and be familiar with all aspects of the mailing list.
-Excellent Skill in communicating with debtors.
-Strong interpersonal skills and attention to detail.
-Commitment to professional values.
- Working well in stress situations, remain calm under pressure and able to desolve problems.
- Engineering and Finance Secretary are vacant, interns are also under consideration
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